Privacy Notice

Last updated on 24 May 2018

Introduction

This Privacy Notice is designed to inform you about the personal data relating to you and which is collected via this website (referred to hereinafter as the “Website”) by the European Broadcasting Union ("EBU")/ Union Européenne de Radio-Télévision ("UER") (acting as data controller and hereinafter referred to as “we”, “our” and “us”) with registered office at L’Ancienne-Route 17A, 1218 Le Grand-Saconnex (Geneva) Switzerland and registered with the Commercial Registry in Geneva (Switzerland) under number IDE CHE 107.741.078, why we collect and process your personal data, on which legal basis, and how we treat the personal data which you provide us and the personal data we obtain from your visit to the Website. By using the Website you are accepting the terms of this Privacy Notice.

Legal basis

We are only processing your personal data because you have given us specific consent or because such processing is necessary for the performance of a contract to which you are a party. When the legal basis of the processing is consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of any processing carried out before the withdrawal of consent.

Personal data collected

We collect personal data relating to you (referred to hereinafter as “Personal Data”) in two ways, through registration and through cookies.

  • Registration may be required to access certain pages of our Website or to register to certain of our events. It may be done via email or via third-party registration tools.

    To access restricted parts of our Website a log-in is required. To create a user account, you must provide us with your first and last name, company name, work email and password.

    In certain instances you may also provide optional data such as your company address, phone number (office, mobile, private), fax number, job title, gender, date of birth, interests, profile picture, links to social network profiles and job title.

  • Cookies, information about how we use them and what types of information are collected via cookies is described in detail below.

Use of Personal Data

Your Personal Data will be used exclusively and only to the extent necessary, to allow us to:

  • on the basis of your specific consent, respond to your direct requests, as outlined at the time we collect your Personal Data or as otherwise explained to you prior to the use of your Personal Data
  • on the basis of your specific consent, create a user account and complete a user profile allowing you to benefit from a single sign-on in order to log-in to certain parts of this Website for which access is restricted as well as the EBU subsites listed here (hereinafter referred to as “EBU Subsites”) that are accessible to you depending on your specific relationship with the EBU.
    Please note that after logging into the Website, any further use of an accessible EBU Subsite will be governed by the specific privacy notice and terms & conditions (if applicable) available on that EBU Subsite;
  • allow you to register to one of our events and facilitate feedback and interaction during such events on the basis of your acceptance of the related terms and conditions;
  • on the basis of your specific consent to the related cookies, perform statistics on the use of the EBU websites;
  • send you one or more of our newsletters or tailored communications, provided you have given us explicit prior consent to do so.

We may combine the Personal Data you submit via this Website with other personal data we have obtained about you from other sources such as email, telephone or our pages on social media platforms and for the same purposes.

We will not use your Personal Data for any new purposes which are as yet unforeseen in this Privacy Notice, except to comply with a legal obligation. In any event, prior to using Personal Data for other purposes, our Privacy Notice will be updated and we will inform you of the change. For consent-based activities, we will not process your Personal Data for new purposes without first obtaining your consent.

Special categories of personal data

To ensure optimal onsite access to our events, we may ask you to let us know if you have a disability that would require implementation of special measures to facilitate your attendance, or if you have any dietary restrictions. We will not collect or process any other special category of personal data relating to you, such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or other beliefs of a similar nature, trade union membership, genetic data, biometric data for uniquely identifying a natural person, health, sex life or sexual orientation.

Direct marketing

We will not use your Personal Data for direct marketing purposes without your explicit prior consent, except where authorised under applicable law.

If at any time you decide to no longer receive commercial or promotional information from us, you may, free of charge and without providing any justification, opt out of any direct marketing campaigns and oppose future processing of your Personal Data for such purposes by sending us an email at privacy@ebu.ch and mentioning “opt-out” in the subject line of your email. Alternatively, you may use the opt-out procedure provided in any promotional message you receive from us.

Please note that opting out from receiving promotional messages from us will not prevent you from receiving information that relates to any contract you may have entered into with us.

No automated decision-making

We will not make use of automated decision-making processes, including profiling, except where authorised under applicable law. In such cases we will inform you of the rationale involved in the decision-making, as well as the significance and the envisaged consequences of such processing for you.

Sharing Personal Data to third parties and transferring Personal Data to third countries

We will not make your Personal Data available to any third party and shall not publicly disclose the Personal Data unless such transfers are based on your specific consent, necessary for the performance of a contract entered into between you and us, or when such transfer of Personal Data is otherwise authorised or compulsory by law or by order of an administration or judicial authority.

We may transfer your Personal Data to the following recipients: partners involved in our events, providers of statistical insights about the use of our Website, mailing tools used for sending our newsletters and hosting providers.

Please note that whenever your Personal Data is transferred to processors or third parties located in countries outside the European Economic Area which are not considered by the European Commission to guarantee an adequate level of protection for personal data, we will ensure that appropriate measures are implemented according to the applicable national and European legislation relating to data protection. You may obtain a copy of the safeguards we have implemented or information as to where your data has been made available by sending us an email at privacy@ebu.ch.

Use of cookies  

Cookies are small text files that are placed on your computer or other device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

General information about the cookies used

When you visit our Website for the first time, the entry page will show information on privacy and wording regarding consent to the use of Google Analytics related cookies through a “cookie banner”. By continuing to actively use the Website and by not actively objecting to the use of cookies, you are agreeing to our use of cookies; your consent will be stored in your browser, so that the information does not have to be repeated on every page of the Website. Should the consent be missing in your browser (e.g. if you deleted your cookies), the “cookie banner” with privacy information will appear again the next time you visit the Website. For further information about cookies requiring your consent, click here.

When you decide to log-in to the parts of the Website for which access is restricted, the log-in page will inform you about the persistent cookies required to maintain the SSO user information. The submission of your log-in details implies that you consent to such cookies being set. For further information about SSO related cookies, click here.

We may also use cookies which are required for technical reasons and for which we do not require your prior consent. You will find all relevant information about cookies that do not require your consent here.

Sharing on social networks

We use a social plug-in to enable you to share our Website’s information on Facebook, Twitter, LinkedIn and other Social Media platforms of your choice through “Share” buttons.

For data privacy reasons, we have deliberately opted against the use of direct social network plug-ins on our Website. Instead, we employ an alternative technical solution that allows you to decide whether to transmit data to the social network operators and when. Thus when you visit the Website, data is never automatically transmitted to a social network. Only when you actively click on the respective button yourself will your web browser connect to the servers of the social network, i.e. clicking on elements and then clicking on the social network’s icon indicates your consent to your browser connecting to the servers of the social network and sending data to that social network operator, whether or not you are a subscriber of that social network.

We have no influence over the nature or scope of data that social networks may then gather. For information regarding the purpose and scope of data collection, further processing and use of data by social networks and regarding your data privacy rights and relevant configuration settings, see the social networks’ respective data privacy advisories.

Links to third party websites

On certain sections of this Website, we provide links to third party websites which are not subject to this Privacy Notice. This may notably the case for third party registration tools used for registering to our events. These links are provided as a convenience to you; however please be aware that we have no control over these third parties or their websites and that they will have a different privacy notice applying to information collected from you when you are on their websites. We encourage you to read the privacy notices of all websites carefully before providing personally identifiable information.

Storage duration

We will retain your Personal Data only as long as necessary for the fulfilment of the purposes described above or as required by applicable data retention laws and statutory limitation periods for claims

Security and confidentiality

We have implemented technical and organisational measures in accordance with standard industry practices to ensure an appropriate level of security of the Personal Data processed. Nevertheless, security requires efforts from all parties involved. We thus encourage you to contribute to these efforts by taking appropriate security measures yourself, including by using strong passwords and keeping all user names and passwords (if any) confidential.

Children on the Website

This Website is not intended for or directed to children under 16. We do not knowingly collect any information from such individuals. If you believe your child has provided us with Personal Data, please contact us at privacy@ebu.ch.

Your rights

At any time, you may exercise your right to request access to, rectification of, and, as the case may be, erasure of any Personal Data relating to you. You may also object to data processing or request a restriction of processing and benefit from a right to data portability (as the case may be), in compliance with applicable data protection law. You may do so by sending a signed request form with a copy of your ID card, passport or other proof of identity to privacy@ebu.ch or by post to EBU, 17A L’Ancienne-Route, 1218 Le Grand-Saconnex, Geneva, Switzerland.

Where applicable, you have the right to withdraw consent at any time, this does not affect the lawfulness of processing based on consent made prior to such withdrawal.

As a data subject, you have the right to lodge a complaint with a supervisory authority (in particular in the Member State of the European Union of your usual place of residence, your place of work or the place where the violation occurred) if you consider that the processing of personal data relating to you infringes the applicable legislation relating to data protection.

Data protection officer

We have designated a data protection officer whose contact email address is dpo@ebu.ch. You may contact our data protection officer with regard to all issues related to the processing of your Personal Data and to the exercise of your rights under the applicable national and European legislation relating to data protection.

Representative in the European Union

We have designated EBU UER AISBL, Avenue des Arts 56, 1000 Brussels, Belgium as our representative in the European Union.

Effective date and changes

This Privacy Notice is effective from 24 May 2018. We reserve the right, at our complete discretion, to change, modify, add, or remove portions of this Privacy Notice at any time. We encourage you to check this page periodically to read the most recent version of this Privacy Notice as a continued use of this Website after the posting of changes to these terms will mean that you acknowledge these changes.

Thank you for visiting this Website.